Active print management can cut your office print costs by 10% -30%.*
You’re always seeking new ways to trim your back-office costs. Print expenses are an often-overlooked area, but those devices, ink, paper and energy expenditures can really sink your budget. Manage and control them with Ricoh’s Cost Management solution.
Safeguard against waste
Printing mistakes happen to the best of us. You quickly select a document to print, only to find out at the printer or multifuction printer (MFP) that you chose the wrong file — and into the trash it goes. Not only does this waste paper, but it’s also a waste of toner and other costly resources. This is especially true if you inadvertently chose a color output device when you only needed black and white.
With our Cost Management solutions, you can set up safeguards to protect against these all-too-common opportunities for waste. View and confirm your print queue at the device before releasing your documents. And automatically route jobs to the right printers in your fleet to conserve resources and maximize your efficiency. What’s more, understand where to improve your output usability with our Output Management assessment services.
Get your usage details
When you don’t know how your print fleet is being used — and by whom — it’s almost impossible to make accurate management decisions around usage and waste. Job tracking is especially difficult if your devices are shared by multiple users and multiple departments.
To improve your output practices, you first need to understand how your print fleet is operating. With Cost Management, you can track usage — both by individual user and by department — and gain valuable insights that you can use to make the right business decisions. You’ll also be able to better control user behavior. Limit the numbers of users who can print in color or use other costly print options, for example, and help ensure a more cost-effective print budget. Additionally, you can receive proactive alerts about issues that could cause downtime with our Device Management solution.
Recover your print costs
When you’re dealing with printing charges and chargebacks, your assessment had better be correct. That starts with the right data, along with a central management point.
Our Cost Management solutions help bring your print activity and your budget together, giving you the ability to accurately track output by user, client or department — right down to the specific details — and make sure they pay their fair share. You can even track usage with user authentication at the printer or MFP.